Presenter View

Another question from Superman:

Can I view notes while presenting in PowerPoint?


[Running a slide show with presenter view]
If you have PowerPoint 2002 (a.k.a. PowerPoint XP) or PowerPoint 2003, you can
Presenter View.

While all the audience sees if your normal slides, you the presenter can:

  • View thumbnails of upcoming slides.
  • Click a thumbnail to jump to a particular slide quickly.
  • See your notes.
  • See the elapsed time.
  • Black out the screen (though there are
    ways to do this

To set this up, your machine must have support for multiple monitors. 
Almost every laptop I've ever used has this built-in so you can project on a
screen while still viewing stuff on your laptop screen.  To do this on
a desktop computer though, you probably need two video cards.

You also need to make sure you're not using monitor mirroring:

  1. Right-click your desktop and click Properties.
  2. Choose the Settings tab.
  3. Click the picture of the other monitor.
  4. Check Extend my Windows desktop onto this monitor.

Once that's done:

  1. Launch PowerPoint.
  2. Go to the Slide Show menu | Set Up Show...
  3. In the Multiple Monitors section, check the Show Presenter View checkbox. If this is grayed out, you don't have multiple displays set up correctly.
  4. Then choose which monitor you want to display the slide show on.
Comments (8)

  1. thanks for the cool tip!

  2. TeacherGeek says:

    Presenter View Can I view notes while presenting in PowerPoint?

  3. JPinSL says:

    This is a great tip. On my laptop, the "Elapsed Time" clock is always set to 0:00.

    This is the main feature I need as a presenter to keep me on schedule. Is there a way to trigger the clock?

    JP in SL

  4. James Newman says:

    Will this work for Microsoft XP? I have tried this on my desktop, which has dual monitors installed, and everything else works fine. I have my settings just like you state, but when I do set up show, my options are grayed out. According to the help notice in my version, this option is only available in Windows 98 and Windows 2000 Pro. Do I have to update my service pack to get it to work?



  5. James Newman says:

    A follow-up to my question here: If I am using a single video card that supports dual-monitors, will that work for PP2002? I have one monitor from the standard plug, one from the TVOut plug.

    Thanks again,


  6. David Myers says:

    Have you run into the issue where the thumbnails will not display? I am having that problem and am (of course) getting no help from microsoft or its website about it.


  7. Bob Ashworth says:

    I have been using Presenter View for a couple of years now and have found it to be a great tool. I use a lot of movies in presentations and I am unable to pause them by use of the left mouse button (with the finger in playing movie). Is there a way to pause movies in Presenter View.

    Thanks in anticipation


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