Outlook 2016 – Quick Start Guide


Office 2016 is available within education at no cost, as part of your academic institution’s existing Microsoft licensing agreement. You can check your eligibility to upgrade to Office 2016 with your academic email address.

Outlook logo (2)

Following the launch of Office 2016 in September, we have been working our way through a number of Quick Start Guides to cover the basics and provide some usage tips. This is the final guide of the series, and looks at Outlook 2016.

Crucial to the smooth running of any school, college, university or business, is communication and organisation. Say ‘Outlook’ to someone, and they’ll immediately think ’email’. But there is so much more to Outlook than simply the creation and exchange of emails. The Outlook 2016 Quick Start Guide below goes through a number of everyday features and highlights some of the ways you can use Outlook to stay organised, allowing you to focus on the teaching or learning.

Set up your account
You can use Outlook 2016 as soon as you enter your account info. On the ribbon, click File > Info and then click the Add Account button. Sign in with your preferred email address, or use the information provided by your company or school.

Create new items
In Mail view, on the Home tab, click New Email to compose a new email message, or click New Items and choose the type of item you want to create.

Organize mail with rules
If you regularly receive large amounts of email from different sources, consider setting up rules that automatically file messages into mail folders you’ve created. Start by clicking the Organize tab, and then click Rules > Create Rule.

Switch between views
There’s much more to Outlook than email. At the bottom of the app window, you can easily switch between the Mail, Calendar, People, Tasks, Notes, and Folders views to manage all aspects of your busy life.

Commands on the ribbon will switch to match the view you’ve selected, as will the information shown on the Outlook status bar at the bottom of the app window.

Set your preferences
Something not working quite as expected? It’s easy to change and customize options at any time. Click File > Options, and then set up Outlook 2016 the way you want.

Get help with Outlook
Type a keyword or phrase into the Tell me what you want to do box on the ribbon to find the Outlook features and commands that you’re looking for, read our online Help content, or perform a Smart Lookup on the Web for more insights.

Get other Quick Start Guides
Outlook 2016 is just one of the newly designed apps in the new Office 2016. Visit https://aka.ms/office-2016-guides to download our free Quick Start Guides for the other new versions of your favourite Office apps.


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