TIPS: How Teachers and Students can get the most out of Outlook Advanced Rules

The average person receives 28 emails a day. Whether you’re a teacher of any level, or a student from secondary upwards, you’re guaranteed to have an email account. So you’ll be receiving all sorts of messages on a daily basis, that will vary hugely in terms of their relevance, importance and urgency.

As a teacher or a student, a lot of your time is spent actually having to pay attention to or interact with people in real life, and it's rarely that case that you can deal with emails as and when they land in your inbox. When you do find the time to go through your mail it’s easy to skim through messages without taking in all of the salient information, and the important stuff can fall off the table after you breathe that sigh of relief at having ‘read’ all of your items and seemingly cleared the decks.

Setting up Advanced Rules in

However, if you choose to look at Outlook as your liberator rather than your captor, there are ways in which you can set up your inbox and other folders to take the sting out of dealing with your correspondence. To make sure you are getting the best out of Outlook – whether you’re a student or a teacher – you might want to consider setting up some advanced rules that not only de-clutter your inbox, but also remind you of items that you may have missed the first time around or forgotten to follow up on after reading.


Since we introduced some of the most sophisticated rules for webmail earlier this year, we’ve had some fantastic feedback from our users about how they have created bespoke rules that serve specific purposes and help them manage their inbox by staying on top of the things that matter. Long gone are the days of simply automatically moving incoming emails from certain senders to specific folders, or hiding anything that looks like spam. You can now set up your Outlook to respond to certain behaviours on your part, so that you don’t accidently miss something important.


Obviously everyone will want to go about configuring Advanced Rules in Outlook in their own subtly different ways depending on their needs and habits, but once you have an understanding of what can be achieved and the various options available to someone wanting to create their own system for email and inbox management, you can really begin to get the best out of Outlook.

With this in mind, we’d like to point you in the direction of the Office blog:

Give your inbox a personality with Advanced Rules in

The above link is a great resource that not only gives you some examples of potential rules you can put in place for managing your emails, but also guides you through the process of setting up these rules yourself within Outlook. So whether you're a teacher or student, these examples of how to manage your inbox with Advanced Rules in Outlook will help you to focus your attention on what matters without losing anything important in the process.

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