How To Use the Translation Features of Microsoft OneNote


Hello, in this short video I’m going to show you how to use the translation features embedded in Microsoft OneNote to translate your notes into any of the languages supported by Microsoft Translator.

Today I received some meeting notes from a team I work with in France. Unfortunately, I do not read French but that’s no problem with the translation features already in OneNote. To translate the notes I just:

  • Select the text I want to translate
  • Click on the “Review” tab in the ribbon at the top of the screen
  • Choose translate, and
  • Select “Translate Selected Text”

A window will appear on the right where you can choose the languages you want to translate. Here is a list of all of the supported languages. I want to translate this document from French to English. I can then decide to either copy the translation, or press insert to replace the original text.

If you have to do multiple translations or need to use the translate feature on a regular basis, I would recommend adding the translation menu to the “Quick Access” toolbar by going to:

  • “More Commands” at the top of the window
  • Select the “Review” tab from commands
  • Choose “Translate” and press add

… and now you can just select the text, and in one click have access to the translations on your right.

For convenience, you can also pull out the translate windows and use it as a floating window.

You may have noticed earlier when I clicked on the translation features in the Review tab that I was also given an option for the “Mini Translator”. The Mini Translator allows you to get instant translations of words as you hover over them in the document. To set the target language for the Mini Translator, select “Translate” from the “Review” tab as before, and select “Choose Translation Language”. Just choose the language you want and you’re ready to go!

Now, when I hover over the word “product”, it shows me the translation of the word in Hindi. This Mini Translator is also available in PowerPoint, Outlook, and Word.

I hope this video has been helpful for using the translation features on Microsoft OneNote. For more videos about Microsoft Translator, check out our YouTube channel at www.aka.ms/TranslatorYouTube.

Thank you very much!

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