Office document translation (updated)

Update: Check out the new installer you can download to make this really easy!   

 Windows Live Translator is now integrated into Office!  One of the top features that our users ask for is simple integration of translation into Office, to translate a document quickly.  The feature is really easy to use, and you can translate a block of text or an entire document, from within Office. 

We have officially handed over our code to the Microsoft Office team for the integration of the translation tool directly in the Research Task Pane.  Once they have finished their own testing and “flipped the switch” on their side, the feature will auto-update in existing versions of Office.  I’ll blog about that here again when that happens – at that point, no additional setup steps will be necessary.

In the meantime, you can use the instructions below to set up the service manually.  For users of Office 2003, I’ll post those instructions later this week. 

Office 2007 Setup Instructions:

1) Click on the Review Tab


2a) Open the “Proofing” ribbon (if not already open)


2b) Select Research to open the research pane

3) In the research pane, go to the Research Options dialog

After you’ve chosen the “Research” task pane, there should be a “Research options” hyperlink at the bottom of the pane. Click on this hyperlink to bring up the task pane.


4) Select the “Add Services” button


5) Enter the URL of the Microsoft Translator Web Service

Here you’ll need to type in the address of the Microsoft Translator Web Service:

Then click the “Add” button to continue.


6) Install the Microsoft Translator services

Just click the “Install” button in this dialog.

Note that you can’t check any of the boxes; this is expected behavior. Translation systems, unlike other Research Pane plug-ins, are enabled in a different dialog. The next steps will cover this.


Now click “OK” to close the research options dialog.

7) From the drop down box on the Research Pane, select the Translation subpane

At this point, Word may bring up a dialog saying, “Microsoft Word can’t open the translation feature. This feature is not currently installed. Would you like to install it now?” Click “Yes” to install the feature.

8) Bring up the Translation options dialog

Just below the combo boxes that allow you to select the source and target language, there should be a hyperlink labeled “Translation options..”. Click on it to open the translation options dialog. (Depending on what text you have highlighted and which translation features are installed and enabled on your machine, the Research task pane may look slightly different. That’s OK; just find the “Translation options…” hyperlink.)


9) Pick Windows Live Translator as your translation engine

This is where you specify which translation engines you’d like to use for each language pair. By default Word uses WorldLingo for all language pairs; this is where you can choose Windows Live Translator instead. (Certain Word installations don’t seem to come with WorldLingo pre-installed, so you may not have to change anything here.)

The language pairs currently available from Windows Live Translator are as follows:

English ? Chinese (Simplified)

English ? French

English ? German

English ? Italian

English ? Arabic

English ? Chinese (Traditional)

English ? Dutch

English ? Japanese

English ? Korean

English ? Portuguese (Brazil)

English ? Spanish

You may have slightly different settings for Bilingual Dictionaries (on the top half of the dialog); that’s OK. You only need to look at and change the Machine Translation settings (on the bottom of the dialog). Again, if Windows Live Translator is already selected, you don’t have to do anything.


Click OK to close the dialog. You are now ready to translate!

Using the Translation Feature

Now find or create a document that has some content you’d like to translate.

1) Select text and click Translate

The easiest way to bring up and use the translation task pane is to simply select some content in your Word document, and click on the Translation icon in the Review tab. You can also go to the Research task pane, type a query into the box, and select the Translation subpane.


2) Select an installed language pair

By default, Word will list a variety of language pairs, even if you haven’t installed a machine translation system for those pairs. In the “From” and “To” boxes, select a source and target language that correspond to one of the language pairs you installed above.


3) Inspect your translated output

After a brief delay (during which the web service is invoked and the selected text is translated), the translated text should appear in the research pane.


4) Optionally insert the output into your document

At the bottom of the MT output, there’s a button that allows you to easily insert the translated output into your document.


Comments (50)

  1. Klara says:

    Only one screenshot displays correctly (step 9), the others don’t.

  2. SoulSolutions says:

    Your referencing an internal server for your blog images 🙁

    I highly recommend using Live Writer to publish to your blog.

    Look forward to seeing more.


  3. ReadWriteWeb says:

    Automated translation services seem to be getting more and more traction these days. Today, we saw announcements about new translation related products from both Microsoft and telephony service JahJah. Microsoft announced that it will be giving its users

  4. 月光博客 says:

    据微软MSDN博客报道,现在,微软的Office已经可以继承Windows Live Translator的翻译功能了,我们可以轻松的将一整篇Word文档或者选取的一部分翻译为另外一种语言了。 此功…

  5. anony.muos says:

    Awe awe awe awe awe awe awesome!!

  6. 电脑异能 says:

    微软的MSDN部落格在8月6日发布了一个消息,称微软的Office即将整合Windows Live Translator的翻译功能。


  7. MO says:

    i just followed the steps, and it works….tried translating from english to chinese, but of course as expected, it is not 100% correct, as in the grammar wise, but vocab seems ok……..some words cannot be directly translated from one language to another, since the phrase / sentence of one language might not have an equivalent in the other languages….

  8. says:

    Windows Live Translator in Microsoft Office Integrieren

  9. whynot says:


  10. Ali Reza Ebadat says:

    Is it possible to add another MT engine to this service? For example I want to add English/Persian MT service to my Office. Is it possible to add it to this part of Office?  or there is another way to add English/Persian translation from other website?

  11. Lautaro says:

    I am waiting to see what is finally the Google Translation Center, and specially waiting to see which is going to be the reaction of Microsoft fort that.

  12. Lautaro says:

    I am waiting to see what is finally the Google Translation Center, and specially waiting to see which is going to be the reaction of Microsoft fort that.

    There were an interesting discussion about that at:

  13. Michael says:

    I installed it ok and it translates words. If I try to translate the whole document it opens a new browser window and I see the translations for a second then it gets a local host error.

  14. Chris Wendt says:

    Response to Michael:

    >If I try to translate the whole document it

    >opens a new browser window and I see the

    >translations for a second then it gets a

    >local host error.

    Can you help us narrow down this problem by sending us the document size (number of words in the status bar) and the source and target language you were using?

  15. vasudev says:

    One of my blog readers is having problems in integrating WLTranslator into Office2007 German Ed.: He writes,

    "Is it possible that it doesn´t work with a german office 2007. I get the error that the provider doesn´t deliver information about the services after adding the URL"

    Can the MSRMT Team, please clarify?

  16. Mes collègues de Microsoft Research l’annonçaient il y a quelques jours : toutes les paires de langues

  17. says:

    Windows Live Translator in Microsoft Office Integrieren

  18. Spanish Blog says:

    Are you planning to do anything related with Cat Tools like Trados, SDlx or Wordfast integrated with Office?

    Or to develop any Cat tool that compete with that once?

    You should….

  19. Andrea Jessee says:

    I agree that this would be a great idea. We are certainly thinking about ways to improve integrated translation assistance and customization scenarios. Not sure by when what will be available, but good to know that it would be appreciated!

    Thanks for your great comment! — Andrea

  20. While we at the Machine Translation team have been seeing increasing traffic to our various offerings

  21. Andrea Jessee is the Senior Program Manager on the Microsoft Translator team in charge of the user experience.

  22. Why does Microsoft use worldlingo as the default service instead of their own.

    I had many problems untill I found

    And installed it.

  23. Now you can translate your Microsoft Office documents with Microsoft Translator – right within Office!

  24. MVP Factor says:

    Hola Esta es una muy buena herramienta para todos, Microsoft Research ha hecho muchas mejoras en esta

  25. drkhateeb says:


    many thanx 2 this very lang awaiting service


    when translated hyperlink text

    the link is removed

    the format is missing

    please reserve the formatted text and the html code fir hyperlinks


    is ther any tool to integrate this service with other programs such as Localizing programs




    and what API needed to automate that


  26. Integrating Live Translation Tool into Microsoft Office is a major achievement. Kudos!

  27. computerproducts says:

    Now we don’t have to copy and paste our texts in online translators again! Fine integration!

  28. John says:

    English -> Persian and Persian -> English would be a really helpful addition!

  29. الثامر says:

    لكم جزيل الشكر علي جهودكم واتمنئ لكم التوفيق

  30. الثامر says:

    تقبلوا تحياتي …………..سلام

  31. ORe says:

    When I try to translate an entire document, I am getting the same error that a commenter on 8/21/2008 received. Was there a resolution to this problem?

  32. shital says:

    i follow all your instruction but i cann't get insert button, how i translate word document of french to english

  33. Hi Shital,

    Make sure that you’re using our translator (You should see Microsoft Translator logo in your Research pane).

    Right below your translation, you should see [Insert] button. See "(4) Optionally insert the output into your document" of our blog page above.

    The following links talk about Translation feature in Office.  Hope that these are helpful for you as well.…/translate-text-HA010351422.aspx…/using-research-services-in-outlook-2003-HA001087939.aspx

    Let us know if you still have problems.  Thanks.  Microsoft Translator team

  34. susannah says:

    Hello I am on a mac and I do not get the options link once I open the research format palatte.  Is this applicable for mac or only windows version of WORD.  thanks

  35. susannah says:

    Hello I am on a mac and I do not get the options link once I open the research format palatte.  Is this applicable for mac or only windows version of WORD.  thanks

  36. Hi Susannah,

    MacOffice 2011 has our Translator by default.  

    The following site may be helpful….…/bee34fa2-63be-4c1a-b678-2f557f5c62b8

    If we find more informative sites, we'll let you know later.

    Thank you.


  37. Ehab Ibrahim says:

    All of the above steps are OK with me but I can't see the translation screen tip. I don't know how to solve this problem

  38. Mallorie Schoon says:

    This is a really good part added to Microsoft Word, but it needs the option to translate to Spanish-Mexico. It is used more in the U.S. than many of the ones listed, so it is silly to not to include this. Please add it in.  

  39. reza says:

    it is cool man ….

    thank you so much .

  40. mezio says:

    thank you.

  41. Mahesh says:

    Every thing is ok, It is working, We need translator where we can make the changes entire Document itself,

    I have file which consist of 59 doc's those all are needs to be converted in one shot,

    If we have that option than it would be very great help to all users to convert their file in one click,

    Hoping that to get more info from the team,



  42. Michael says:

    Great!! it works fine for me. Thank you so much

  43. Parkpoom says:

    Thank you very much !

  44. MJ3 says:

    Microsoft … thank you all for this information!  I was successful in re-establishing Office 2007 Word Translator.  I appreciate how "painless" it was to find and apply corrective measures.  It's just another reason "why" I am a Microsoft person.

  45. Làm bằng đại học says:

    Thanks for your sharing. It's very useful for my site:

  46. Ailsa says:

    Thank you, your instructions were clear and I have now got my Translating option in Office 2007.

  47. Sridhar says:

    Very Helpful Blog. Explained very well with pictures.