Sharepoint 2016 - MysiteCleanup Job functionality changes

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Here is a Quick look at what's new  with the  Mysite Cleanup job in Sharepoint On-Prem  2016 &  how it impacts the  functionality of  profile deletion & cleanup .

How this worked in Sharepoint 2010 / Sharepoint 2013 ?

The user profile in the profile store can be marked for deletion (bdeleted=1) when the actual user is deleted or it meets a User filter in FIM (eg:UserAccountControl bitonequal 2). When the mysite clean up job is executed, such profiles are immediately deleted and corresponding mysites are kept for 14 days for data recovery.

More Info : https://blogs.msdn.microsoft.com/kaevans/2012/06/25/inside-the-sharepoint-2010-my-site-cleanup-timer-job/

Note : While AD import is configured, you will need to execute a set of commands to get the disabled / deleted users marked for deletion

Ref: https://blogs.msdn.microsoft.com/spses/2015/03/04/sharepoint-2013-active-directory-import-and-known-behaviors/ and https://blogs.msdn.microsoft.com/spses/2014/04/13/sharepoint-2013-adimport-is-not-cleaning-up-user-profiles-in-sharepoint-whose-ad-accounts-are-disabled/

Whats new in Sharepoint 2016 ?

The SharePoint 2016 works similar to Sharepoint 2013 , however the profiles marked for deletion (bdeleted=1) will not be immediately deleted, such profiles will be preserved for 30 days.

This is how a profile look like when its active.

upa1_a

 

 

 

 

When the user is marked for deletion , the bdeleted and NTName values are updated. The NTName column value will be appended with the UserID.

upa1_b

 

 

 

 

To calculate the 30 days retention , we have introduced a new table (upa.userprofilescheduledforremoval) and the value will be populated when the user is marked for deletion. When the mysite Clean up job runs , it queries this table and picks up the profiles that are more than 30 days and process them.

upa2_a

 

 

 

 

Note : It is not recommended to Query any Sharepoint databases manually or to make changes other than ones described at https://support.microsoft.com/kb/841057 .

I see the Profiles in my farm are never  Deleted , Even after 30 days & Successful Run of Mysite Cleanup Job ?

We  at Microsoft are already aware of this issue  &  working  to  get this addressed in one our upcoming updates .  Such profiles  can be removed manually, using Central Admin  or   PowerShell script as needed .  We will update this post once we have more info on the fix .

 

Update [Aug 9, 2017] : The above mentioned issue with MysiteCleanup job on Sharepoint 2016 has been resolved in Aug 2017 CU.

Download Sharepoint 2016 updates : https://technet.microsoft.com/en-us/library/mt715807(v=office.16).aspx\#BKMK\_2016

Please test , plan and review , back up the data and then install the CU on production farms.

 

POST By : Manjesh Menon [MSFT]