Changing the way you share your photos

You’ve imported your photos into Windows Live Photo Gallery and worked to make them perfect by:

· Straightening them.

· Identifying the people in them.

· Applying black and white treatments.

· Fixing things like lighting and red eye.

· Adding some captions, tags, and ratings.

Leaving you with a great collection where you can easily find your favorite shots. Now what? How about sharing your photos!

You can use Photo Gallery to send photos by e-mail, burn them to a CD, print them, or even order prints. Did you know there is a cooler way to share photos? By publishing them online, your family or friends on the other side of the world can enjoy them in a really easy way. It’s faster than waiting for a CD or prints, and you don’t have to worry about huge attachments filling up anyone’s inbox.

Publishing photos online was possible in the previous version of Photo Gallery, but we’ve been busy making it even better – so let’s review the steps so you can see the improvements. 

First, select the information you want to share with the photos. If you don’t want to publish captions and tags, don’t worry—we have a new option to control this. Remember that although the information may not be visible through a website, it will still be in the photos if someone downloads them, so make sure you remove it before you publish the photos. The information will only be removed from the photos you publish (the files on your computer won’t be affected.)

By default, all the information in your photos is shared. If you want to change this setting, just click the File menu, click Options, and then click the Tags tab. You’ll see six different check boxes to control the information that will be shared. You can choose to share all information except a certain category (location information, for example) by clearing just that option. You can share just one type of information by clearing the all the options except the one you want to share. You can even clear the Include file details check box to remove all the information shown in the window and any other information in your photos (author, copyright, and rating for example).


Now you’re ready to publish!

Select the photos you want to publish, and then click Publish. You may notice the options have changed here; you can now share albums on Windows Live Groups and Windows Live Events! But let’s start with the basics and select Online album. This will allow you to publish on the new Windows Live Photos. If you’re not already signed in, you’ll be asked to do so.


Next, select the album to which you want to add the photos, you now have the option to create a new album or select one of your existing ones in the same window so you don’t have to go back and forth between them if you change your mind.

· For a new album: Just type a title and select a permission level. You can share with everyone on the Internet (public), with just the people in your Windows Live network, or keep it just for you. Later on, you can edit the permissions on the web if you want to share the album with only specific people or if you want to let others contribute to the album.

· For an existing album: If you already created albums before (maybe in Windows Live Spaces some months ago), you’ll see those listed, with the most recently updated at the top. Just select the album you want.


We also have a new option to let you select the size in which your photos will be uploaded. Large is selected by default because it’s a good balance between photo size (1600 px) and file size. With this setting, your photos shouldn’t take too much time to upload. But if you want to upload photos in their original size, you can. Or, if you want to publish the photos quickly and don’t care too much about the photo size, you also have the Medium option. Photo Gallery will remember your choice so you don’t have to change it every time.


When you’re ready to publish, just click Publish, and you’re done. Tip: In our new version you can double-click an album to publish into it instead of selecting it and clicking the Publish button.

A window will appear to tell you how the upload is going. You can minimize the window and continue working. You could even start another upload and queue as many publish jobs as you want!


When the upload is complete, you’ll get a confirmation that includes a View album button. Click this button to not only see the album online, but also view the slide show as visitors will see it, send a link to your friends and family, and more.


Voila! Your pictures are available for viewing online and all your captions and people tags will be there.

If you want to publish your photos on Windows Live Events or Windows Live Groups instead of on your own personal page, all you have to do is select the corresponding option from the menu. You’ll get a list with all the events or groups you’re part of so you can select the appropriate one. Your events are listed chronologically and your groups are listed alphabetically. Tip: You can double-click an item in the list to select it instead of clicking Next.


After you choose an event or group, you get the list of albums for that event or group so you can select one or create a new one. Then just follow the steps earlier in this post for publishing an online album. Notice that the permissions options will only be available for owners or organizers and that some options (like publishing into certain albums or creating new ones) may not be available depending on the settings of the event or group.

Lastly, the new version of Photo Gallery includes an option that lets you publish photos easier into the albums you use the most. As you start publishing, you may notice that the latest Windows Live albums you published into appear on the Publish menu. If the album is for an event or group, you’ll see the group or event name in parentheses.


If you select some photos and click an album on this menu, the photos will start uploading right away.

So go ahead and try it out if you haven’t already. Enjoy sharing your photos and albums with the world or with the people you choose and let us know what you think.

– Ana Lilia Otero, Program Manager

Comments (6)

  1. reidjim76 says:

    There should be the ability to sync photos between Windows Live Photo Gallery (WLPG) and the Windows Live Photos website. This would allow me to be able to have other people add photos or tags to my online albums and have those changes automatically download to WLPG locally. In addition, it would allow me to edit photos I’ve already uploaded to the web and have the new version of the file automatically upload.

  2. danielgr says:

    Thanks for this tutorials, I’m sure they are useful to many people.

    That said, here are a few features I’d like to get:

    On WLPG:

    – Possibility to move the thumbnail data files. Mine has currently gone over 2GB and I’m runing out of space in my C drive. The same way we can move documents and photo folders around, or even Windows Search Index, why not WLPG’s personal data?

    – Why no more sorting according to "camera" or "size"?

    – Bug when uploading to online galleries: many times the date gets corrupted.

    – Bugs when cross editing meta-data with other softwares… That’s something that should really be worked out, since only Mac fanboys think about using the same software until they die… Ex: Use WLPG to give stars to some pics, then go to Adobe Bridge and remove them, WLPG will find it very difficult to notice the metadata changes… I guess the problem is simply that the index hasn’t been updated. If you can’t detect it faster, maybe it would be nice to get a manual command to "rebuild folder’s index" or something like that.

    On online Live galleries:

    – Why not allowing us to choose the image shown on the cover of online photo albums?

    – Why not other sorting possibilities other than "time"? Many times you just want to put an older photo earlier and viceversa… Manual sorting would be great.

    – The general description about the album is almost impossible to find for anyone watching. It should be visible at least in the thumbnail view…

    – Photo specific comments are nice, but sometimes you just want to make a general comment on the album. Would be great if there was a field for it.

    Again, thanks for developing this very nice and free software for us. I specially appreciate the ease of use which is taking my family into it. Just want it to be better !!! 🙂 Keep up your hard work !

  3. jmoliver says:

    Thanks for the post! WL Photo Gallery is probably my favorite app next to email.

    Some thoughts-

    – The flickr plugin should be updated to pick up People tags as well as Descriptive tags.

    – How about sorting by "Author"?

    – How about "Location" or "Places" tags – mapped to the IPTC Country, State, City, Sublocation with Virtual Earth integration for geotagging.

    – Down sync to WLPG any people tags added to a published photo on WL Photos.

    – Event tags?

    – What about Descriptive tags on WL Photos site?

  4. anaotero says:

    Hey all thanks for your comments and suggestions, we love to hear from you. Here are some responses:

    @ reidjim76

    That’s a great suggestion, we will definitelly consider it for future versions.

    @ danielgr

    Thanks for sharing your suggestions we appreciate that you’re taking your family into it and definitely want to make it better too.

    – Having control over the WLPG data is an interesting feature for advanced users, we’ll definitelly consider this.

    – You can group by camera and size using the right-click options. We didn’t want to overload the arrange by drop-down but knowing you’re looking for this options gives us good data for future changes.

    – What do you mean by date corrupted? If the date taken is not present we will take date created instead. And there is a bug where the time zone sometimes was not being taken into account so this may be what you’re seeing and we’re already working to fix it.

    – The metadata update on demand is another advanced user feature but being more aware of metadata changes is definitely something we will consider.

    – Your suggestions for (online albums) are great ones and we will look into them.

    @ jmoliver

    We’re gald to hear we’re one of your favorite apps 🙂

    – Any functionality for publishing into other sites (like Flickr) now can be added by anyone with our 3rd party publish API.

    – Sorting by author is a good suggestion, we’ll look into that

    – Organization by location is also a request we’ve been hearing lately so it’s already in our list for consideration.

    – Sync with online albums is also on our request list

    – What do you mean by event tags? You could definitely use descriptive tags to tag by event. Or are you looking for something else?

    – Showing the descriptive tags on is also something we want to do.

    Thanks all and keep the feedback coming.

  5. ludwigkeck says:

    Windows Live offers some very neat features for presenting photos. I support the suggestions to allow arranging the order manually and to select the image for the folder cover, that would really allow users to "put their best foot forward". I would like to be able to just drag the thumbnail images into the order i like. Something else I miss is an easy address for the photos, something like, to let friends get right to the albums. Leading my friends to the neat slide shows is a bit cumbersome – see what I did at

    Ludwig Keck —

  6. anaotero says:

    @ ludwigkeck

    Enabling the URLs like we have in Windows Live Spaces is already on our list for future work. You really did a great job redirecting your friends! In the mean time you could use to send them to your albums directly. I know it’s not exactly what you want but may help. Thanks for your suggestions.

    – Analy