Easily flagging urgent mail items automatically


I recently responded to a request on an internal mailing list for an easy way to flag items automatically with date and time. The user wanted to know how to ensure that he didn't forget an urgent item that he couldn't attend to that very instant.
He had been going through the steps of:

  1. Right-click the item
  2. FollowUp | AddReminder
  3. Set due by time AND date (that sucks!) to sometime today
  4. Click OK

As a solution for him I provided the following macros which make the whole process a lot easier. I personally used the code to remind myself of things further in the future, and have written ForwardToXXX for Today, Tomorrow, NextWeek and NextMonth. It was a relatively easy way to procrastinate without totally forgetting the item.

Anyway, our user added the macro (ForwardToToday) to his toolbar with a shortcut key (alt-m, I think it was) so he could run it very quickly on an item. This macro sets the date and time of the flag to today at 12:00 am. This causes Outlook to bring up a reminder instantly (well, in a short time anyway), which our user could then snooze for whatever length of time he felt was right.
So now the steps are:

  1. Alt-M
  2. Select Snooze By time

Here's the code.

Sub ForwardToDate(forwardDate As Date)
    Dim selectedMail As Selection
    Dim mail As Outlook.MailItem 
   
Set selectedMail = Outlook.ActiveExplorer.Selection
    For Each mail In selectedMail
        If TypeName(mail) = "MailItem" Then
            If mail.FlagStatus = olNoFlag Then
                mail.FlagStatus = olFlagMarked
                mail.FlagIcon = olRedFlagIcon
            End If
            mail.FlagDueBy = forwardDate
            mail.FlagRequest = "Urgent"
        End If
    Next mail
End Sub

Sub ForwardToToday()
    ForwardToDate (Now)
End Sub

Comments (6)
  1. Carenem says:

    Hi

    Is is possible to change the scheduled date to see 7 days later?

    Thanks.

    Regards

    Carenem

  2. MSDN Archive says:

    Sure, just change the line

    ForwardToDate(Now)

    to

    ForwardToDate(Now + 7)

  3. Lane says:

    This worked just fine but how do I add multiple macros?  I would like one for Today, Tomorrow, and next week.  I thought I was adding a new macro but I end up just changing the origional.  Now the buttons I added to the tool bar for each macro do the same thing.

    Also, I can’t figure out how to add the keyboard shortcut mentioned

  4. MSDN Archive says:

    To add new macros, just copy the last three lines and rename the macro. For example, to do a new macro that makes things due a week later, a month later, and tomorrow:

    Sub ForwardToNextWeek()

       ForwardToDate (Now + 7)

    End Sub

    Sub ForwardToNextMonth()

       ForwardToDate (Now + 30)

    End Sub

    Sub ForwardToTomorrow()

       ForwardToDate (Now + 1)

    End Sub

    Then hook each of these macros up to a new button on your toolbars (or make a drop down button and put them all in as entries in the menu)

  5. MSDN Archive says:

    You add a keyboard shortcut by putting an ampersand (&) in the name of the button before the key that needs to be pushed. For example, you could name the toolbar button "T&oday", and then press Alt-o to trigger it.

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