The skills tested in this section of the Microsoft Office Specialist exam for Microsoft Outlook 2016 relate to managing calendars, calendar items, tasks, and notes. Specifically, the following objectives are associated with this set of skills:
- 3.1 Create and manage calendars
- 3.2 Create appointments, meetings, and events
- 3.3 Organize and manage appointments, meetings, and events
- 3.4 Create and manage notes and tasks
Actively using the Outlook calendar is a big step toward efficient time management. You can track appointments and events, organize meetings, and schedule time to complete tasks. The Outlook calendar differentiates between working and nonworking time so that your calendar correctly indicates times that you’re available for meetings. You can specify your standard working days and times, track your schedule in multiple time zones, and smoothly switch between time zones when you travel.
In addition to your primary Outlook calendar, you can create, import, link to, subscribe to, and manage other calendars within the Calendar module. You can share a calendar or selected information from it with people inside or outside of your organization.
Outlook provides other modules in which to track information. The Tasks module provides a way to track independent tasks and messages that you want to follow-up on, and to assign tasks to other people. You can display your daily task lists in the calendar to coordinate the time required to complete them, and you can save general information in the Notes module.
This chapter guides you in studying ways of managing calendars, appointments, meetings, and events; tracking tasks; and recording information in notes.