Enhancing message content in Microsoft Outlook 2016


This chapter from Microsoft Outlook 2016 Step by Step guides you through procedures related to personalizing default message formatting, applying thematic elements to individual messages, creating and using automatic signatures, incorporating imagery in messages, and changing message settings and delivery options.

In this chapter

    • Personalize default message formatting
    • Apply thematic elements to individual messages
    • Create and use automatic signatures
    • Incorporate images in messages
    • Change message settings and delivery options

Practice files

For this chapter, use the practice file from the Outlook2016SBS\Ch04 folder. For practice file download instructions, see the introduction.

Messages composed in and sent from Microsoft Outlook 2016 don’t have to consist only of plain text. They can contain diagrams and graphics, and can be visually enhanced by a judicious use of colors, fonts, and backgrounds. For more formal messages, you can attach a signature that includes your contact information, and perhaps a company logo.

You can add visual information to a message, contact record, or other Outlook item to bring it to your attention or to the attention of the recipient. For example, you can indicate that a message is of high importance or contains confidential information. You can also set options that notify you when a recipient reads a message or that prevent the recipient from forwarding or printing a message.

This chapter guides you through procedures related to personalizing default message formatting, applying thematic elements to individual messages, creating and using automatic signatures, incorporating imagery in messages, and changing message settings and delivery options.

Read the entire chapter here.

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