Structuring your personal backlog of work you have to do, helps you in multiple ways:
- It helps you see your work at a glance
- It helps you batch and consolidate work to gain efficiencies
- It helps you see deal with incoming flow, work in flight, and work to be done
The process for a simple backlog is pretty simple. Here are the keys:
- Make a list for each separate project or big activity you have on your plate.
- For each project or big activity, make a list of the big tasks or chunks of work.
- Split the tasks into Priority 1 and Priority 2 (P1 and P2.)
The mental model for how you are structuring your backlog for each project is this:
- To Do (in flight)
- Backlog (P1, P2)
Here is an example of a list for project X:
- Oranges (Orange you glad I didn’t say Banana)
By keeping your lists flat and functional, they are easy to update, easy to store, and easy to share. Whether you use OneNote, Excel, Workflowy, or EverNote, you have a list for each project, and each list has a simple map of the work to be done, at your finger tips.