I realized another key for helping manage To Dos. It's having scannable lists of outcomes. I keep flat lists of outcomes chunked by area or project. These aren't the next actions. They're the results I want to accomplish. They act as prompts to help me quickly identify next actions.
I keep lists for all my various areas for outcomes:
- Continuous Improvement: mind, body, career, relationships, financial
- Goals and committments
- Recurring items (such as backup, status reports)
- Habbits or practices I'm developing
- Information sources (places or people that I routinely browse or pull information from)
In a single view, I can first scan all of my areas. I can then quickly scan any particular area for outcomes. What I like about this approach is that I get a bird's-eye view of all the areas that I'm working on. Because I like to focus on a given area for results, I could easily neglect areas. This approach keeps important things on my radar and helps keep me balanced.
I use my scannable outcome lists in conjunction with my personal approach for daily results.