Tips on Access report numbering


Starting Report page numbers from a number other than one


In Design View place an unbound text box in the report footer or header. Then enter the following in the ControlSource property of the text box:


=”Page ” & [Page]+([Starting Page]-1)


When you view the report Access will ask you for a value for ‘Starting Page’.


To change this so that the report shows Page a of b, change the contents of the text box you’ve created to:


=”Page ” & [Page]+([Starting Page]-1) & ” of ” & [Pages] + ([Starting Page]-1)


Consecutive numbering for each record in a Report


Add an unbound text box to the relevant section of the report; for example, the Detail section. In the properties for the text box change the ControlSource property to =1. Then change the Running Sum property as follows:


If your records are grouped and you want to number each group separately then change the Running Sum property to Over Group. Otherwise change it to Over All.


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