1 step. Develop and implement a full-bodied data protection plan, which should apply different levels of control and security policies to files depending on their sensitivity. Also, it helps to stay compliant with government or industry regulations.
2 step. Azure Information Protection is the most powerful data protection tool in the Microsoft arsenal. Azure is a cloud-based system that allows users to build, test, and deploy applications or services.
- Azure Information Protection utilizes a labeling and classification system, where you need to configure rules to stipulate the kinds of data you want to protect.
- After that, you should label data. It helps to track who is accessing various files or to monitor how the data is moved, exchanged, or reused throughout your organization.
- Use Azure Rights Management to protect your data. Azure RMS uses a mix of encryption, identity recognition, and authorization systems to keep your data from falling into the wrong hands or to make a file impossible to print or emails impossible to be forwarded.
3 step. SharePoint Information Rights Management. But this feature is deprecated, so you should be looking into migrating to the newer Office 365 Compliance Center.