DLP Policy Tips are now available across new endpoints in Office 365

Office 365 introduced a consistent, coherent sharing experience across the Web and desktop. These improvements allow users to share Office 365 files directly from File Explorer on PC and Finder on Mac, in addition to the latest versions of Office on the desktop and Office 365 web experiences. These improvements provide a simplified sharing experience,…

SharePoint testing

Preliminary Planning  Plan the procedures to avoid any interruption and to speed up the process: define the purpose of the testing and bring together the project team, with an emphasis on the project manager make a list of the documents to be included, the electronic formats to be used for these files, and existing platforms that will work with SharePoint (ERP/CMS/CRM systems) make sure you have a list of relevant access rights, business policies, and data protection requirements 2. Define the testing environment, including servers and networks, together with the requirements and the monitoring and reporting tools 3. Define the databases and test files that will be used and make sure these don’t breach security and confidentiality rules 4. Define the expected outcomes and success thresholds 5. Be sure you correctly understand bug triggers, communication between…

Using Powershell PnP to create and permission multiple folders in Office 365

Let’s imagine, you have a CSV file with names and email addresses. You need to create a large quantity of folders, each folder must have a specific name and be uniquely permissioned to different users based off the CSV. All of this you can do with PowerShell. Make sure PnP PowerShell is installed, just run the command Get-Command -Module *PnP* Make sure you have a CSV file with the following headers and the relevant information: 3. You need to fill in 4 variables in the script: The site URL that you want to carry out the work on The name of the list or library the folders will be created in The level of access you want to give to the user (read, contribute etc) The path to the CSV file – ensure the csv file is called Folders so Folders.csv Run the script: If you don’t want to have full control to the folder, just change this: Remember to change YOURACCOUNT to your account email that you are running the script with:

Data Governance and SharePoint Document Security

What tools does Microsoft provide within Office 365 and SharePoint to build a Data Governance Policy?  Permissions: you can control who can access, edit, download, share, move, delete, or otherwise interact with different pieces of data.   FileSharing: how and what you allow to be “shared” within and outside the organization.  ManagedMetadata: you can easily tag files according to categories, departments, file types, and other identifying information. You can then use it to find the data you need.  Retention and Deletion Policies:   You can create workflows that archive files to different locations after they pass a certain date.   You can set up retention timelines.   You can arrange deletion dates.  InactiveMailboxes: Regulations and business requirements may require retaining their mailboxes for a fixed period of time.  Importing: Microsoft makes it easy to pull data from multiple online and offline locations—such as servers, Office 365, SharePoint, OneDrive, or third-party applications such as Dropbox—into one central repository.  SecurityTemplates and Monitoring: Office365 has security templates that can be activated in order to scan all documents for critical data like Social Security Numbers, Driver’s License Numbers, Credit Card Numbers, Bank Account Numbers, etc. All of these templates can then be assigned sharing and digital rights management rules to mitigate data leakage, improper sharing for a…

Steps to Developing a Microsoft Data Protection Plan – Part 1

1 step. Develop and implement a full-bodied data protection plan, which should apply different levels of control and security policies to files depending on their sensitivity. Also, it helps to stay compliant with government or industry regulations.  2 step. Azure Information Protection is the most powerful data protection tool in the Microsoft arsenal. Azure is a cloud-based system that allows users to build, test, and deploy applications or services.  Azure Information Protection utilizes a labeling and classification system, where you need to configure rules to stipulate the kinds of data you want to protect.   After that, you should label data. It helps to track who is accessing various files or to monitor how the data is moved, exchanged, or reused throughout your organization.  Use Azure Rights Management to protect your data. Azure RMS uses a mix of encryption, identity recognition, and authorization systems to keep your data from falling into the wrong hands or to make a file impossible to print or emails impossible to be forwarded.  3 step. SharePoint Information Rights Management. But this feature is deprecated, so you should be looking into migrating to the newer Office 365 Compliance Center.

Office 365 – SharePoint Online – How to waste some space on your pages

There are few additional web parts, which help you to create a waste of space on your page:  The Divider web part and the Spacer web part.  In the traditional web part pages some of the most popular web parts have been the search web parts and the content by query web parts.   When you have two web parts with a separate height the sections will make sure that the web parts are nicely lined up.