There’s a new website called iheartonenote.com. It’s a place to discuss OneNote with other people, share tips, notebooks, etc. So many people post emotional connection stories about OneNote that “heart” seems appropriate (FWIW, last time I checked a piece of software can’t yet have your baby). That Marcus guy seems a little kooky though. I’d only trust a fictional host as far as I could throw him. Check out my profile there to see how old I really am (fictionally, of course).
Anyway, for my first post in the community I thought I’d share my top OneNote tips. Here’s the post I put up:
Top fifteen OneNote tips
I tried to do ten but couldn’t stop myself.
15. Send to OneNote printer driver. Print anything to OneNote from any app. PDF, Word, web pages, AutoCAD, whatever!
(currently not now also on 64-bit Windows – bummer yippee!)
14. Email these notes button (Ctrl-Shift-E). Click the button in the toolbar, choose recipients, and my notes are distributed without any retyping or hassle. Even sends ink. (you need Outlook 2007 for this to work best)
13. Type a word, right click on it, click “Create Linked page”, then click the link and presto you’re on a new page with that title that is linked to from the first page. Great for things like “here is the recipe for Grandma’s cookies”. highlight “Grandma’s cookies”, right click, create linked page.
12. Type simple math (like “12*29.99= “) on the page, hit Enter (or space bar) and OneNote solves it!
11. Right click on anything (notebook, section, page, piece of text or image on page), and choose “copy hyperlink to this”. Paste that in OneNote or in other documents. You can even hyperlink to other places on the same page. I often type “see note above” right click on the referenced note elsewhere on the page, copy hyperlink then put cursor on the word “above”, then Ctrl-K, Ctrl-V, Enter to add that link.
10. Ctrl “.” (period) to toggle bullets on and off. Tab to indent.
9. Ctrl-1 to triple-toggle ToDo checkbox (Todo|Done|nuthin). Customize the built-in tags and use Ctrl-1-9 to tag things, Ctrl-0 to remove tags. Don’t forget View/All tagged notes to query across all your notes and build summary pages pulling out quotes you liked, questions to follow up on, ToDos, etc.
8. Right-click on image (e.g. screen clipping), copy text from picture (also works great when searching for a screen clipping – Find (Ctrl-F) will find text inside your images!)
7. Using Live Mesh (mesh.com) to put notebooks in folders that are synced across my many machines
6. Win-N for a new “always on top” side note. Great for taking notes while reading other stuff like web pages, docs, PDFs.
5. Shared notebooks with my team (File/New/Notebook, select shared when the instructions ask you). anyone can edit at any time, even offline! Don’t forget to use features like ‘View/Pages I Haven’t Read’ and ‘View/Pages Changed Recently’. Also right click on anything to see who added it. Work disconnected if you like – your changes will sync and merge cleanly later. Offline/online, easy to use super capable group wiki!
4. Tab key after text to create tables on the fly. Type the first column heading, then Tab (Table magically appears!), next column heading, Tab and so on. Enter when finished the header row, keep going. Use Enter twice on an empty row to break out – never touch a mouse while taking notes!
3. I’m falling behind with my notes! Click “record audio” button to capture what people are saying so I can participate instead of take notes. Take the occasional one word note to indicate what was happening. Later click on those words to hear what we were saying. Great for brainstorming and interviews!
2. Flag OneNote items as Tasks to track in Outlook with Ctrl-Shift-1 through 5. The task is created in Outlook, and the done/not done status is kept in sync with OneNote.
1. Win-S to take a screen clipping and auto-file it in OneNote! Bonus: right click on the system tray OneNote icon, customize screen clipping to send only to clipboard to paste in other apps or OneNote as you like. (my all-time fave)
Ok one more for bonus: Full Page view. F11 to toggle, or the button to the right of the Help menu. Nice clean screen for uncluttered note taking and maximum “paper”.
What are yours? (feel free to respond on the iheartonenote site…)