Power BI

Content by Charles Sterling

Power BI Embedded to solve Enterprise Purchasing Challenges

At Microsoft we are lucky in that our IT organization has made acquiring Power BI Pro licenses very easy.  But our internal teams still need the features of the new capacity offering, like larger dataset sizes, the 48 data refreshes per day and 100 TB of Storage and unfortunately due to the fact purchasing capacity was limited to Office365 billing administrators this left these groups with no way to buy these enhanced features….

That is until yesterday with the ability to buy Power BI Embedded – a comprehensive set of APIs for embedding through Azure.

In most of these cases these teams aren’t doing Embedded development…but since all these users have Pro Licenses to access shared resources in the Portal they can take advantage of using the Azure based Power BI Embedded capacities to increase the size limits and the number of refreshes ( Important to note: this only works since all these users already have Power BI Pro Licenses)

This blog post is a quick walk through how to do this.

Step 1.  Log into your Azure Subscription (if you don’t have one you will need to create it….but this is not restricted like buying Office Services)


Step 2.  Create a Power BI Embedded Instance.

While these teams are not doing Power BI embedded development to create a capacity for the teams to use in the Power BI Portal.


Step 3.  Supply the properties for the Power BI Embedded capacity.

(Actually this is screen shot above….but have included the different sizes below)


Step 3. Grant users permission to assign App Workspaces to this capacity

(note for internal Microsoft Employees this is done for you)




Step 5.  Assign the capacity in the Power BI Portal


For normal Power BI Premium workflows you would now create an App for non-Power BI Pro users….but since this is using an embedded capacity this would only serve to help with the discoverability …not grant access to the application in the portal.