SharePoint lists in Outlook 2007 are awesome


If you use Outlook 2007 and SharePoint, you really need to read this.  I’ve been using this feature for the last couple of weeks.  It syncs the documents into Outlook so they are available offline, you can search them, and you can edit and upload when you get back online.  It’s really slick.  Read the post.

SharePoint and Outlook – The Perfect Link

Outlook 2003 introduced integration with SharePoint, allowing you to see some SharePoint information (like calendars) in Outlook alongside your personal information. In Outlook 2007, we made this a whole lot better.

Here we’ll focus on the new Document Library syncing capability that allows you to easily access, preview, search, and edit your SharePoint document libraries in Outlook.

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Now if they would just give me the ability to sync my OneNote notebook through Outlook, I’d be all set!  Right now, I still use the feature where you can drop documents into Outlook and edit them anywhere.  I can’t get to my shared OneNote notebook when I’m not on the corporate network.  They could call the feature OneNoteOut (or maybe OffNote).

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Comments (4)

  1. nic says:

    If you have Sharepoint.  I create a shared copy of onenote and place it in MY SITE.

    You would need a copy of One note at home to open it but it updates nicely.  f9 synchs it to the sharepoint server.

    It is a big security risk having the ability to have so much information cached…( for your business) but a very convenient tool.

  2. Alyse says:

    I have been trying to finalize a SharePoint site for a couple of weeks now.  What's hanging me up is the failure of deleted SharePoint files and folders to then "update" into Outlook.  I have set myself and a few testers up, I hope correctly, by going to a SharePoint page and then selecting Actions > Connect to Outlook.  

    Now, after what I am calling that "setup" phase, I expect an added file in SharePoint itself to then update into Outlook (that seems to happen consistently as wanted) and also any DELETED files or folders deleted in SharePoint to also DELETE in Outlook, perhaps by going through girations, I don't know, but nothing seems to delete the file or folder on SOME peoples' computers.  Mine seems to delete OK in Outlook after clicking the folder in the SharePoint list that CONTAINS the file.

    Are there any tips that I am failing to follow when either setting up people for syncing SharePoint list folders/files to Outlook or when trying to do the "now-sync-please" step ????

  3. buckh says:

    Alyse, I'm sorry to hear that you are having trouble with it.  Unfortunately, I don't have any tips for you.  I would suggest the Outlook forum: answers.microsoft.com/…/outlook.

    Buck

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